Owner RelationsValued Relationships
We value our relationship with the interest owners who receive revenue from Civitas Resources.
We are committed to providing the highest level of service to all our interest owners and believe that effective communication is crucial to maintaining a good relationship. The information here is meant to answer your questions quickly and easily. If you need to contact us for further assistance, please reach out.
Civitas Resources is committed to providing the highest level of service to our royalty owners. Owners who previously worked with one of our legacy companies may see some changes in their check details and the date in which they receive their payments. Payments should be sent out no later than the 25th of each month.
You can find your remittance advice at the following link: www.energylink.com
If you have not used energy link in the past, you can create an account by following the link and login instructions above. If you are interested in setting up automatic deposit, please see the form provided above. All distributions including automatic deposits are handled through FIS
Civitas Resources values all our vendors and looks to provide the highest level of service. If you have any questions, please either email or call the number listed below:
Phone: 720-440-6100 x 2
Email: [email protected]
What is an oil and gas lease?
An oil and gas lease is a written agreement in which a mineral owner (the “lessor”) allows another person or company (the “lessee”) to explore for, drill, and produce oil or gas on specified lands for a certain period of time in exchange for the payment of royalties.
The lease provides a legal description of the property, the amount of royalty to be paid (typically expressed as a fraction, e.g., 1/8 or one-eighth), the length of the lease (also known as the “primary term,” typically for a specific number of years), and the rights and obligations of the lessor and lessee.
What are Royalties?
Royalties are the mineral owner’s proportionate share of production as reserved in an oil and gas lease. The royalty amount is usually expressed as a fraction of the total amount of hydrocarbons produced from the leased premises (or the proceeds attributable to such production).
What is a Division Order?
Soon after an operated well begins producing oil or gas, Civitas Resources issues a document, a Division Order, to each interest owner that identifies the well, describes the spacing unit, the interest owner’s remittance address we have on file and, the interest owner’s decimal interest in the well. The interest owner is asked to sign and return the Division Order. Civitas Resources uses this information to remit proceeds to the interest owner.
What type of annual statement will I receive?
Interest owners receiving more than $10 in royalties or more than $600 in rentals annually will receive IRS Form 1099. This summarizes your total payments and tax withholdings for the previous year.
What if I need to add or change my Power of Attorney?
Civitas Resources will need to see a copy of Power of Attorney or a copy of documents effecting the change in status. Once revived we will verify and update owner information.
What if there is name change for a company or other entity?
Civitas Resources will need to see an affidavit of name change or other state certified document effecting the change together with the new tax identification number, if applicable.
What about name changes due to marriage, divorce or other?
Please provide Civitas Resources with corresponding documents such as marriage certificate, divorce decree, or other documents affecting the change.
What if I change my address?
Civitas Resources needs a written request with the owner number, last four digits of tax identification number, address, owner signature and date. We have provided a Change of Address form above.
What if I would like to request automatic payments?
Civitas Resources does provide direct deposit. Please follow the instructions provided in the Direct Deposit form above.
What if I have purchased or sold interests?
Civitas Resources will need a copy of conveyance as recorded in the county or counties in which the property is located.
What if there is a death of the owner?
Civitas Resources will need to see a copy of each document:
- Death Certificate
- All documents of complete probate proceedings
- Estate inheritance tax release, if applicable
- If the probate is in a state other than where the property is locate, a copy of the ancillary probate recorded in the county or counties in which the property is located