CivitasOwner Relations

A Division Order is an instrument that provides an owner’s ownership interest, expressed as a decimal interest, in a specific well or group of wells. It is also used to confirm an owner’s address, contact information, tax information and decimal interest.

You received a Division Order because Civitas has information indicating that you own minerals located within the unit boundary of a producing well.

Net Mineral Acres Owned / Unit Acres x Lease Royalty Rate = Unit Decimal Interest

10 net mineral acres / 640 Unit Acres x 18% Royalty = 0.00281250 Unit Decimal Interest

Below is a list of common pay codes used by CIVITAS.

• M – Pay
• SN – We require the signed Division Order and W9 to release funds
• SD – We require the signed Division Order to release funds
• ST – Your account is in Title Suspense and needs resolution before funds can be released

Your owner number is a unique number assigned to you by CIVITAS. It is located on your check or Division Order. Please reference this number when contacting CIVITAS.

Complete the form below and email/mail the form to CIVITAS.

Download form

Please provide a copy of your marriage certificate, divorce documents or other legal documents pertaining to the name change.

Please provide a recorded copy of the conveyance document purchasing/selling the home or property. The conveyance must be recorded in the county where the minerals are located.

Yes, Civitas uses PaymentWorks to pay monthly royalties via direct deposit.

Please email [email protected] to request an invitation to register with PaymentWorks. During the registration process, you will need to provide your tax ID, bank account number, routing number and upload a file of either a voided check or letter from your banking institution to verify your account.

Payees set up for direct deposit will no longer receive paper check detail in the mail. Detail will be made available electronically on EnergyLink.com

All royalties are paid 2 months in arrears of production and checks/direct deposits are sent by the last business day of the month.

Unclaimed property refers to accounts in which there has been no contact for a prescribed amount of time (dormancy period). Pursuant to state law, these funds are escheated to the state of last known residence.

Civitas has been unable to reach or locate you regarding unclaimed property and this Unclaimed Property Letter serves as is the final correspondence before your funds are escheated to the state. Please reach out to CIVITAS via Owner Relations if you have received a letter. Please note that unclaimed property correspondence is processed via a third party, SOVOS.

Each state has a database of reported unclaimed property. You can search “Unclaimed Property” and your state of residence to locate each state’s website for a searchable database.

Every interest owner is assigned a unique owner number for their account. The owner number can be found on the upper left corner of your JIB statement and invoice.

EnergyLink can be used to obtain your Joint Interest Bills electronically from a free and secure website. You can register with EnergyLink at www.energylink.com. You may also contact [email protected] for a username and password. If you are not registered to access online, your JIB Invoice will be mailed to you.

If you process invoices online at www.energylink.com, please dispute the charge on the website and provide a brief description of the dispute. Otherwise, please contact us at [email protected]. Include your owner number, name, and a brief description of the dispute in your email. You may also contact us at 303-293-9100.

Payments should be remitted to Civitas Resources Inc by check or ACH/Wire transfer.

Check payments can be mailed to:
Civitas Resources Inc
555 17th Street, Suite 3700
Denver, CO 80202

Please contact [email protected] to remit payments by ACH or wire transfer.

When remitting payment, please include your owner number and invoice number(s) paid on your check or ACH/Wire remittance.

For owners who prefer to have expenses netted from revenue payments, a revenue check will be issued around the 25th of the month. This revenue check will show the amount of the deduction for JIB expenses. To request a netting change, please contact Joint Interest Billing at [email protected]. Please include your name and owner number. You may also contact us at 303-293-9100.

All royalty interest owners who receive $10 or more annually, and working interest owners who receive $600 or more annually, will be issued an IRS Form 1099, which is mailed to the owner by January 31st of the following year. The income reported to the IRS is your gross income prior to any other deductions or taxes. If you have any questions regarding your 1099, or need a new copy, please send an email including your name and owner number to [email protected]. You may also contact Owner Relations by phone at 303-312-8556. Civitas also recommends that you consult a tax professional with questions regarding your tax obligations.

A Lease Bonus payment is a fixed cash payment made to the Lessor  at the time the lease is signed. This type of payment is typically associated with ‘paid-up leases’, typical for  in modern oil and gas leases.

An Extension payment is paid to the Lessor on or before the expiration of the primary term of the lease if an Extension clause is present and no drilling operations or production have been established. The Extension clause and applicable payment extends the lease for an additional amount of time defined in the lease and is at the discretion of the Lessee.

A Shut-In Royalty payment is often paid to the Lessor(s) in lieu of royalties when a well is shut-in and not producing. The terms of when the Shut-In payment is triggered and when payment is due is determined in the Shut-In provision of the lease.

A Delay Rental payment is made to the Lessor during the primary term of the lease as compensation in lieu of drilling operations or production; this payment is generally made on an annual basis. This type of payment is typically associated with non paid- up leases, less common in modern oil and gas leases.

A Surface Use/Right-of-Way Payment is paid to the Surface Owner for the use of land for drilling locations, road easements, facilities, etc. as specified in the agreement. These can be one-time payments or annual payments depending on the terms of the agreement.